While I'm pretty happy with my Notion checklist so far, I feel I should repeat: Notion isn't an intuitive task manager. Alternatively: Use Notion for macro-level items and another app for your tasks Zapier is a no-code automation tool that lets you connect your apps into automated workflows, so that every person and every business can move forward at growth speed. So if you want to use Notion as a to-do list, you'll need to use one task list for everything-work and personal alike. The first and biggest shortcoming is that Notion doesn't have one central place that notifies you of all upcoming deadlines. Create a dashboard and your preferred views Simply click that link and then click Duplicate in the upper-right corner to create your own copy and start customizing it to your own preferences.īelow, I'll walk you through my custom Notion task manager and how I've (mostly) successfully made up for each of Notion's biggest weaknesses. If you want to give my method a try, here's the link to my Notion to-do list template. In short, I want the granular control of Notion without losing the best qualities of a great to-do list app. And I'm proud to say that after (too many) hours of experimentation, I think I've arrived at the solution: my Notion task list. And I want different (and customizable) ways to visualize my goals, projects, and tasks in a way that makes sense to me. I also want the option to use different views, like Kanban, Gantt charts, and a calendar. But in my experience, these apps are seriously limited in other important ways.įor example, as a freelance writer, I want a robust database for my client and business projects. The best to-do list apps are the ones that let you brain-dump your tasks, organize them to your heart's content, and see all of your upcoming to-dos across all of your projects, both work and personal. Why I keep returning to Notion as a to-do list I'll also give you a couple of ideas for integrating Notion into your task management process in other ways, if granular customization just isn't your thing. I've created my own to-do list in Notion that works pretty well for me (which I'll share below, in case you're a glutton for punishment like I am).īut I firmly believe that using Notion as a task manager isn't the right fit for everyone-and that's ok. I'll freely admit that I'm one of those people who keeps trying to turn Notion into my sole project management tool. Malcolm so eloquently put it, we've been so preoccupied with whether or not we could that we never stopped to think if we should. I’ve actually updated my workstream section quite a bit over time so it’s more efficient.Sure, there are ways to make Notion work as a to-do list, but as the great Dr. This section is handy if you have projects that span multiple days or weeks, or maybe you have a side hustle! For me, I have workstreams for my videos, newsletter, and website. Most importantly, remember to complete your HIGHLIGHT that you set for the day! Optional - Workstream Section It is helpful to revisit this section of your planner throughout the day to make sure you’re on track to completing your tasks. In cases where you won’t be able to complete the item during the day and need to postpone it, I would simply drag that action item under my weekly to-do list instead. There’s nothing more satisfying than seeing that line across your task item after you’ve completed it! Under your daily to-do list, you can create a template button that generates a checkbox for you OR type in “/to-do list” to select the checkbox. Mapping out a template for each day of the week is helpful because if you don’t plan ahead, it’s very easy to get lost in the endless streams of work and emails. I like to write what I’m grateful for and what I want to let go of on a daily basis. I think we could all be a little more intentional, especially when it comes to prioritizing ourselves. It could even be as simple as-go out for a 30 min walk This doesn’t always have to be something “productive” or work-related. It is something you purposely make time for at the beginning of the day. They mention the idea of highlight: Highlight - something I will focus on and get done today I like to use the year, month, and day format in the title because allows me to order my titles chronologically.įor those of you who are a little more visual, you can include a toggle calendar view that lets you easily see your upcoming events! “Make Time” SectionĪfter reading the book “Make Time” by Jake Knapp and John Zeratsky, this next concept really stuck with me. Believe it or not, 5-10 minutes is all you need to start your day right! And if you are a Notion you're in luck because I've created a template you can use right away □ Resources
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